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do your :bit Competition (2019-2020) - Terms & Conditions

Introduction

1. By entering this competition, the entrant confirms that their entry complies with the entry criteria below and agrees to be bound by these terms and conditions (these "Terms") in full. All entry instructions form part of these Terms.

2. This competition is only available to residents in countries in which it does not contravene local laws and regulations.

3. The following entry criteria apply to this competition:

3.1. The competition is open to individuals aged between 8 and 14 years old at the date on which they enter the competition. If a group wishes to enter the competition, this age restriction applies to all members of the group.

3.2. Employees of the promoter, its group companies, agents or anyone professionally connected with this competition and any member of their respective immediate families may not enter the competition.

3.3. Entrants must have a parent or guardian’s consent to enter the competition. Such consent is to be expressly provided in a format specified by the promoter.

4. Entry to the competition open at 9:00am (BST) on Monday 16th September 2019 and closes at 12:00pm (GMT) on Friday 28th February 2020 (the "Promotion Period"). Entries received by the promoter outside the Promotion Period will not be eligible to win the competition.

5. No purchase is necessary to enter this competition. This competition is free to enter, however, in order to enter the competition, you must have an Internet connection.Each winner's parent or guardian will be required to incur costs for parts of the prize and will later be reimbursed for such costs by the promoter. Further details of these costs are set out in clause 31.1.

How to enter the competition

6. To enter the competition entrants must design and make a solution to a problem that affects them and their community or another community somewhere in the world.

7. Entrants must complete the competition entry form on the promoter's website and submit:

7.1. A written entry describing: (1) what your solution is for, (2) what you have created, (3) why you have created it, (4) who it is for, and (5) how it will help your community or another community; AND

7.2. A paper prototype showing how your idea will work. This should be a photograph of your plans written instructions for the device; OR

7.3. A .hex file of your prototype code.

8. Entrants may also include a video or photos of their device in action, though this is not required.

9. Entries must be submitted via the website (doyourbit.microbit.org) only. Entrants should ensure that they keep a copy of everything they submit as entries will not be returned.

10. Entries may be submitted by either individuals or teams.Teams may be made up of a maximum of three (3) team members only. References in these Terms to "entrant" means: (a) if the entry is submitted by an individual, that individual; and (b) if the entry is submitted on behalf of a team, each member of that team.

11. In the event that an entry from a team is selected as a winning entry, only one (1) team member (and their parent or guardian) will be able to attend the do your :bit event finale in London. The team member that would attend the do your :bit finale in London must be stated on the entry form.

12. The entry must be the original work of the entrant(s) and must not infringe the rights of any other party. The promoter accepts no liability if entrants ignore these rules.

13. Entries must not contain illegal, unlawful, defamatory, obscene, offensive or any other unsuitable material. Work must not be intended to, or likely to cause offence, or be intended as campaigning material for example with regard to political lobbying or religious matters.
The promoter will decide what may cause offence in its sole discretion. The decision of the promoter is final in this matter and no communication will be entered in to following their decision.

14. Entrants retain the copyright in their original work but grant to the promoter a perpetual non- exclusive royalty-free licence to use their entry across all media, including online platforms. For the avoidance of doubt, no fees or expenses will be paid for the creation of any part of the entry.

15. The entrants will not, for the duration of the Promotion Period, exploit any part of their entry which uses or references the promoter or the competition itself or any other element of this competition process without the permission of the promoter. Entrants are not permitted to make use of any of the promoter’s trademarks or copyright works (except as permitted by law) now or in future.

16. By submitting an entry and any accompanying photographs and videos, you consent to allow the promoter to use your submission online and for marketing purposes, including on social media, for the duration of the challenge and beyond. Personal details will never be shared alongside photographs and videos. Entries and accompanying material will be held on Dropbox. For more information on Dropbox’s Privacy Policy: https://www.dropbox.com/privacy

17. Each winner must be accompanied by a parent or guardian on the trip to the do your :bit finale event in London. By entering the competition, the entrant confirms they have parent or guardian consent to being able to travel to the do your :bit event finale and the parent or guardian being able to accompany them. During the trip the parent or guardian will be responsible for the child at all times. The promoter will provide a schedule of events for the trip which the winner and parent or guardian must attend.

18. Entrants may be filmed during the competition process and at the do your :bit finale event. This will be used for promotion of the competition and for future Micro:bit Educational Foundation projects. By entering the competition, the entrant confirms they have parent or guardian consent for such filming. Such consent is to be expressly provided in a format specified by the promoter.

Winners

19. Eligible entries will be judged against the following criteria by a panel of judges:

  • Originality and creativity in problem solving
  • Implementation of idea and instructions;
  • Overall impact of the idea; and
  • Ability to follow the entry guidelines as set out in these terms and conditions and in the ‘How to Enter’ section here.

20. Twelve (12) entries will be selected in total by a panel of judges from all eligible entries by 30th March 2020; six (6) winners and six (6) runners-up:

20.1. One (1) winner from Europe, one (1) winner from North American, one (1) winner from the Middle East, one (1) winner from Africa, one (1) winner from Asia Pacific (including Australia and New Zealand), and one (1) winner from Latin America and the Caribbean; and

20.2. One (1) runner-up from Europe, one (1) runner-up from North American, one (1) runner-up from the Middle East, one (1) runner-up from Africa, one (1) runner-up from Asia Pacific (including Australia and New Zealand), and one (1) runner-up from Latin America and the Caribbean.

21. For details on which region specific countries fall within, please contact the promoter (info@microbit.org).

22. The parent or guardian (as stated on the entry form) of each winner and runner-up will be notified by email before 5:00pm (GMT) on Friday 27 March 2020 and will be given details of how to claim their prize.

Prizes

23. There are a total of twelve (12) prizes available to be won.

24. Six (6) winners will win a trip in London to attend the do your :bit finale event. The prize includes (in each case for both the winner and their parent or guardian):

24.1. Return flights to London;

24.2. Return transfers - at departure and arrivals;

24.3. Accommodation;

24.4. Meals;

24.5. Organised activities;

24.6. Travel insurance to cover the trip and the activities carried out on the trip (strictly subject to clause 30.5 of these terms and conditions); and

24.7. Any necessary travel paperwork, including visas.

25. Six (6) runners-up will win a package of micro:bit related kit and merchandise.

26. In addition, in circumstances in which a winning entry has been submitted by a team, those team members who do not travel to the finale event in London will each receive a package of micro:bit related kit and merchandise.

27. If a winning entry has been sent via a school, then the class teacher named on the entry form will receive a micro:bit ‘Club Pack’ (10 x micro:bits).

28. Each winner's and runners up's name and county will be made available on request by e-mailing info@microbit.org within 93 days of the closing date.

Conditions

29. In the event that the promoter is unable to contact a winner or runner-up (as applicable) within five (5) working days of the notification set out in clause 22 of these Terms, the promoter reserves the right to award a prize to an alternative winner or runner-up (as applicable) selected by a panel of judges in accordance with these Terms.

30. The prize for each of the winners is conditional on the following:

30.1. The following parts of the prize (for both winner and their parents or guardian), set out at clause 24 above, should be paid for by the winner's parent or guardian and the promoter will subsequently reimburse such costs: (1) Return transfer at departure end, (2) travel insurance, and (3) any necessary travel paperwork, including visas.

30.2. direct flights are not guaranteed;

30.3. travel in London, other than transfers to and from the airport in London, is not included in the prize;

30.4. the parent or guardian of each winner will be solely responsible for ensuring that both they and the winner have all necessary travel documentation (valid passport/visa etc.) required to enter the UK. The promoter will not be responsible for ensuring the winner’s, or their parent or guardian's, ability to travel; and

30.5. travel insurance is subject to normal terms of acceptance and full and accurate disclosure of all relevant medical information by those taking part in the trip. Pre-existing conditions may not be covered and, in such event, the affected person(s) must obtain separate travel insurance at their own cost. The promoter will have no liability in the event that any false or inaccurate information is provided by or on behalf of any person taking part in the trip.

31. Winners and their parent or guardian must be available to attend the do your :bit finale event in London, UK which will take place on a date between 1st June 2020 and 21st June 2020. Winners will be informed of the date of the do your :bit finale event as soon as it has been confirmed. Winners must be able to travel on the days prior to the finale event and return on the days after (exact dates will be confirmed when winners are announced and travel plans made).

32. No cash alternative. Prizes are non-transferable and cannot be resold. Unless otherwise agreed in writing by the promoter, the prize will only be awarded to the winner or runner-up (as applicable).

33. The promoter reserves the right at any time, in its absolute discretion, to:

33.1. verify the eligibility of any entrant (including their identity, age and place of residence);

33.2. disqualify any entrant found to be abusing or tampering with the operation of the competition or entering using fraudulent means, or who the promoter reasonably believes to have acted in breach of these Terms; and

33.3. disqualify entrants who do not give correct contact details or those who make an entry on someone else's behalf.

34. All costs and expenses not included within the prizes are the responsibility of the winners.

35. The promoter will liaise with each winner's parent or guardian to arrange the trip and will pay reasonable travel costs and expenses as detailed in clause 24. Any costs to be paid for directly by the winner's parent or guardian, for which the promoter will subsequent reimburse the parent or guardian (in accordance with the above clause 30.1, must be agreed in advance of such costs being incurred by the parent or guardian or will not be covered by the promoter. Any costs associated with an extended trip to the UK will not be covered by the promoter, for example, additional nights’ accommodation. Each winner's parent or guardian will be responsible for arranging that winner's and their own visa for travel to the UK, if needed. The promoter will reimburse each winner's parent or guardian for the cost of such visas.

36. Any mobility issues or specific needs should be declared when the winners are contacted by the promoter so that the promoter can ensure that any assistance that may be required can be arranged in advance.

Liability

37. Nothing in these Terms excludes or limits the promoter's liability for: (a) death or personal injury caused by its negligence; (b) fraud or fraudulent misrepresentation; and (c) any matter in respect of which it would be unlawful for it to exclude or restrict its liability.

38. Save as set out in clause 37 above, the promoter accepts no responsibility or liability for any entry or claim which for technical or other reasons is unsuccessful, incomplete, lost, damaged, corrupted or misdirected.

39. If the promoter fails to comply with these Terms, it is responsible for loss or damage the entrant suffers that is a foreseeable result of the promoter's breach of these Terms or the promoter's negligence, but the promoter is not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it was an obvious consequence of the promoter's breach or if it was contemplated by the entrant and the promoter at the time that the submission was made.

40. This competition is only available for domestic and private use. Each entrant agrees not to use the competition for any commercial or business purposes and the promoter has no liability to any entrant for any loss of profit, loss of business, business interruption, or loss of business opportunity.

41. Notwithstanding clause 39, and save as set out in clause 37, the promoter's maximum liability to each entrant under these Terms will be limited to £1000.

42. The promoter reserves the right to disqualify a winner if the winner cannot take up any element of the prize, or undertake any elements of the filming as detailed above. The promoter reserves the right to offer that position to the next best entry.

General

43. The promoter's decision is final and no correspondence relating to the competition will be entered into. Unsuccessful entrants will not be contacted.

44. The promoter reserves the right to extend, withdraw, alter or suspend the competition or these terms and conditions at any stage if circumstances arise outside its control.

45. All personal data submitted in connection with the competition will be processed by the promoter for the purposes of administering and managing the promotion and prizes (where applicable) and verifying the eligibility of each entrant. Entries will be shared with partner organisations for judging purposes. Winners' details will be shared with the promoter's appointed travel company in order to arrange the finale event trip. The promoter is committed to protecting the privacy of all participants. Data that is collected from or about entrants will be used in accordance with the promoter's Privacy Policy, a copy of which can be found here.

46. Competition entries will be collected via Jotform. For more information on Jotform’s Privacy Policy: https://www.jotform.com/privacy/

47. When using the BBC micro:bit always follow safety guidance provided with the micro:bit or on the website https://microbit.org/guide/safety-advice/

48. These Terms are governed by English law.This means that each entrant's entry into the competition, and any dispute or claim arising out of or in connection therewith (including non-contractual disputes or claims) will be governed by English law.

49. An entrant may bring any dispute (including non-contractual disputes or claims) which may arise under these Terms either to the English courts or to the competent court of their country of habitual residence if this country of habitual residence is a member state of the European Union, which courts are – with the exclusion of any other court - competent to settle any such dispute. The promoter shall bring any dispute (including non-contractual disputes or claims) which may arise under these Terms to the competent court of the entrant's country of habitual residence if this is in a member state of the European Union or otherwise the English courts.

50. As a consumer, if the entrant is resident in the European Union and the promoter pursues its commercial activities in, or direct its services to, that member state in relation to these Terms, then the entrant will benefit from any mandatory provision of law of that member state. Nothing in these Terms, including clause 49, affects the entrant's rights as a consumer to rely on such mandatory provisions of local law.

51. If a participant would like to withdraw from the competition at any point, they must email info@microbit.org

52. Any questions about the competition should be sent to info@microbit.org

53. The promoter is The Micro:bit Educational Foundation. Registered address: 12 New Fetter Lane, London EC4A 1JP; Registered company number 10370194; info@microbit.org